Administrative Assistant (4 Months Contract)

JOB SUMMARY

Based in Singapore, this position is to provide clerical and administrative support and assist with setting up matters in the legal invoicing system (Serengeti) and coordinating with outside counsel on legal invoicing. This role reports to the “Vice President & Assistant General Counsel, Legal” to ensure seamless departmental operations and successful achievements of business goals and priorities.

• Well versed in calendar management, trip planning, and scheduling. Coordinate meeting invites, and conference call invites and performs minute-taking.
• Responsible for business travel arrangements including flights, visa applications, accommodations, transportation etc., and being on top of all covid guidelines. 
• Perform administrative duties such as email correspondence, business letters, memorandums, incoming and outgoing mails etc, presentation deck
• Organize and administrate continent meetings and seminars, such as travel schedules for the APEC team, meeting agenda, and rooming list for the hotel
• Compile expense reports and presentations for management review.
• Document and communicate requests and inquiries to appropriate personnel and maintain the confidentiality of information.
• Develop and maintain a proper filing system. Keep a full record of departmental-related documents, and registers and maintain strict confidentiality.
• Assist in preparing and developing internal communication emails, memos, and presentations.
• Effectively collaborate with people at all levels across functions in a diverse environment.

CANDIDATE PROFILE 

Education and Experience 

• Minimum 5 years’ relevant experience in large-scale corporations.

Skills and Competencies

• Well-organized with the ability to multitask. 
• Self-motivated and able to work independently with minimal supervision.
• A good team player with approachable character, positive attitude, and strong ownership.
• Excellent interpersonal and communication skills.
• Fluency in written and spoken English 
• Proficiency in MS Word, Excel, PowerPoint, Teams, SharePoint and other technologies and platforms that will drive productivity.

Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law.

Marriott International is the world’s largest hotel company, with more brands, more hotels and more opportunities for associates to grow and succeed. Be where you can do your best work,​ begin your purpose, belong to an amazing global​ team, and become the best version of you.