Asst Company Secretary(Singapore, UK)

JOB SUMMARY

• This role could be based in Singapore and UK. When you start the application process you will be presented with a drop down menu showing all countries, Please ensure that you select a country where the role is based.
• To assist the Company Secretary, SC Ventures in providing full corporate secretarial services and governance advisory to support the activities of SC Ventures entities within your portfolio.

RESPONSIBILITIES

Strategy

• Supporting the SC Ventures Company Secretary in all matters to ensure compliance by SC Ventures and venture companies and directors with (i) local regulatory requirements and (ii) Group policies/standards/guidelines. 
• Support provision of company secretarial advice and transactional support for projects and transactions  within SC Ventures. 
• Promote a culture and practice of good conduct of business and adherence to all corporate secretariat Policies and Standards.
• Corporate Governance advisory role for the SC Ventures shareholder and venture entities in your portfolio including compliance with the Venture Governance Policy and Standard and Corporate Action Approval Standard. 
• Related Party subject matter expert in SC Ventures.
• Corporate Action advisory across SC Ventures Platform and within the venture companies.

Business

• Board Support
• Assist SC Ventures Company Secretary and/or the dedicated venture Company Secretary (where in place)  in arranging and conducting board meetings for the SC Ventures shareholding entity and entities in your portfolio including all aspects of board logistics to ensure a smooth running, including but not limited to arranging off-sites, meetings out of Singapore and audio/ video conference facilities and running meeting formalities.
• Collate, prepare and publish board packs utilising Board Intelligence for the entities in your portfolio and ensure compliance with the Board Rolling Agenda.

• Coordinate and follow through the execution of all board resolution and minutes, including any underlying documents approved to be signed. 
• On behalf of venture entities, coordinate and obtain approvals and document sign offs from shareholder(s) of venture entities. 
• Assisting the SC Ventures Company Secretary in the on-boarding and induction of INEDs and NEDs for SCV entities.
• Maintain a systematic database of all venture entities board meeting details (which should include, attendance, agenda, board papers, minutes and resolutions).

Processes

• Documentation
• Together with SC Ventures Company Secretary, engage and oversee corporate secretarial out-sourced service providers on behalf of venture companies. 
• Draft minutes of meetings with or without the assistance of corporate secretarial out-sourced service providers. 
• Coordinating signing of transaction and statutory documentation in accordance with local requirements.Prepare board and shareholder resolutions including ensuring all relevant documents and filings pursuant to the resolutions are made. 
• Maintain soft copies of all final and executed/signed documents in shared server.
• Maintain and safe keep physical documents and registers (where necessary), ensuring files are up to date. 
• Ensure all corporate secretarial information is updated into Blueprint. 
• Provide input into CAAFs 
• Support SC Appointees and Responsible Persons in updating Blueprint and acting as RP for local subsidiaries and the SC Ventures shareholder, as required. 

People & Talent

• Risk Management
• Responsible Person
• Act as Responsible Person (RP) for certain venture entities incorporated under SC Ventures. 
• Act as RP for the SC Ventures shareholding entity.
• Maintain contact with Operating Member or his/her designated key member of all associated/ joint venture entities to be informed of any change or update to corporate information of these underlying associated/ joint venture entities and to update Blueprint accordingly.  
• Act as a point of contact in SC Ventures in relation to corporate information that may be required by members of SC Ventures or other stakeholders in the Group. 

Regulatory & Business Conduct

• Display exemplary conduct and live by the Group’s Values and Code of Conduct. 
• Take personal responsibility for embedding the highest standards of ethics, including regulatory and business conduct, across Standard Chartered Bank. This includes understanding and ensuring compliance with, in letter and spirit, all applicable laws, regulations, guidelines and the Group Code of Conduct.
• Effectively and collaboratively identify, escalate, mitigate and resolve risk, conduct and compliance matters.

Key Stakeholders

• SC Ventures Company Secretary 
• SC Ventures CFO
• Group Company Secretarial
• Venture entities CEO/ Lead and their key management team
• UK Holding Company and Venture Boards
• Operating Members
• SC Ventures COO

Other Responsibilities

• Assist SC Ventures and venture entities on arranging necessary certify true copy or notarisation or legalisation where required. 
• Submitting and processing invoices related to corporate secretarial out-sourced service providers, including legal fees where it relates to work done for corporate secretarial matters. 
• Venture entities’ and the Innovation Investment Funds’ point of contact for corporate KYC documents (including shareholders and Group corporate information) required for business set-up and operationalisation matters. 
• Application of knowledge and awareness of requirements in various jurisdictions and engage with in country counsel to ensure compliance across transactions and your portfolio.

Our Ideal Candidate

• Academic or Professional Education/Qualifications (e.g. Law degree or chartered secretary) with company secretarial technical knowledge and experience, ideally gained within the financial services sector.
• Experience in delivering corporate secretarial services and governance advisory services across UK, Irish, Singapore, Indian, UAE and Kenyan jurisdictions is an added advantage.
• Highly meticulous with good organisational ability, able to manage multiple projects and priorities. 
• Strong IT skills and technologically savvy, willing to learn new ways of doing things efficiently in a fast moving, evolving, start-up environment. 
• Good working knowledge of “Diligent Entities aka Blueprint” and Board Intelligence, a plus. 
• Self-motivated with good interpersonal skills, able to work as an individual contributor and team player, collaborating effectively across functions and jurisdictions.
• Education     Law Degree     
• Certifications     Chartered Secretary

Role Specific Technical Competencies

• Manage conduct
• Manage Risk
• Manage People
   

About SC Ventures

SC Ventures is Standard Chartered’s innovation, fintech investment and ventures arm. We were established to reinvent banking, as the significant technological disruptions to the industry was impacting its ability to serve clients and customers, in the ways they needed to be served.
 
We are a unique ecosystem of innovators, banking experts, business builders and partners who are focused on rewiring the DNA in banking and bringing breakthrough ideas to scale, together.
 
We are building ecosystems around four high conviction themes: Online Economy & Lifestyle, SMEs & World Trade, Digital Assets, and Sustainability & Inclusion.
 
We are a global team of “Members” (excluding individual ventures), including dedicated colleagues from the Group’s support functions, based in Singapore, Hong Kong, London, and the United Arab Emirates.

About Standard Chartered

We’re an international bank, nimble enough to act, big enough for impact. For more than 170 years, we’ve worked to make a positive difference for our clients, communities, and each other. We question the status quo, love a challenge and enjoy finding new opportunities to grow and do better than before. If you’re looking for a career with purpose and you want to work for a bank making a difference, we want to hear from you. You can count on us to celebrate your unique talents and we can’t wait to see the talents you can bring us.

Our purpose, to drive commerce and prosperity through our unique diversity, together with our brand promise, to be here for good are achieved by how we each live our valued behaviours. When you work with us, you’ll see how we value difference and advocate inclusion.

Together we:

• Do the right thing and are assertive, challenge one another, and live with integrity, while putting the client at the heart of what we do
• Never settle, continuously striving to improve and innovate, keeping things simple and learning from doing well, and not so well
• Are better together, we can be ourselves, be inclusive, see more good in others, and work collectively to build for the long term

What we offer

In line with our Fair Pay Charter, we offer a competitive salary and benefits to support your mental, physical, financial and social wellbeing.

• Core bank funding for retirement savings, medical and life insurance, with flexible and voluntary benefits available in some locations.
• Time-off including annual leave, parental/maternity (20 weeks), sabbatical (12 months maximum) and volunteering leave (3 days), along with minimum global standards for annual and public holiday, which is combined to 30 days minimum.
• Flexible working options based around home and office locations, with flexible working patterns.
• Proactive wellbeing support through Unmind, a market-leading digital wellbeing platform, development courses for resilience and other human skills, global Employee Assistance Programme, sick leave, mental health first-aiders and all sorts of self-help toolkits
• A continuous learning culture to support your growth, with opportunities to reskill and upskill and access to physical, virtual and digital learning.
• Being part of an inclusive and values driven organisation, one that embraces and celebrates our unique diversity, across our teams, business functions and geographies – everyone feels respected and can realise their full potential.